Secretary Needed

CLOSING DATE:15 March 2019 (Applications received after the closing date and faxed copies will not be considered).

REFNO: 11/19SALARY:R163 563 per annum(Level 05)CENTRE:Personnel Service School, Thaba TshwaneREQUIREMENTS:A minimum of Grade 12 with typing as a subject or any other training course/qualification that will enable the person to perform the work satisfactorily.Special requirements (skills needed): computer Literacy. Language proficiency in English (written and verbal). Good telephone etiquette. Ability to handle variety of tasksand able to work under pressure. Good inter-personal skills, adaptability and resourcefulness. High level of reliability to act with tact and discretion. Good communication skills and time management. Be presentable, reliable and punctual.DUTIES:Rendereffective and efficient secretarial services to the commandant. Take minutes in commandant’s meetings. Typing of variety of documents, including agendas, memos, letters, and reports. Handle and maintain the Commandant’s diaries, correspondence, controls files, process telephone calls and take messages. Arrange entry authorisations, receiving visitors and serving tea/refreshments. Arrange meetings, appointments, flights, accommodation and transport. Act as a secretary when required. Ensure the commandant receives agendas and minutes timeously. Administer substance and travel allowances for the commandant. Remind the commandant of the scheduled meetings and 10appointments and submission of documents. Ensure the office is tidy and inventory is maintained and updated. Ensure faulty and malfunctioning equipment in the office are reported. Receive, register, route and file correspondence accordingly (i.e. agendas, minutes etc.).ENQUIRIES:Commander T.C. Mhlongo Tel No: (012) 674 4695Lieutenant Commander M.E. Munyai Tel No: (012) 674 4767APPLICATIONS:Department of Defence, Personnel Service School, Private Bag X1024, Thaba Tshwane, 0143 or may be hand delivered to no: 7 Andries Pretorius Street, Thaba Tshwane, Pretoria.

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